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Ffeeza Privacy Policy and Terms of Use

Effective date: 16 October 2026

Ffeeza is an app for investment clubs and savings groups. It is provided by Bodastage Solutions through the BodaPro Platform ("BodaPro", "we", "us") as a mobile app and as an extension of the BodaPro desktop and web platform.

This document explains what information Ffeeza collects, how it is used and shared, and the rules for using the service. By creating an account or using Ffeeza, you agree to this Privacy Policy and the Terms of Use below.

Questions or requests: ffeeza@bodapro.app

Part 1: Privacy Policy

1. Information we collect

Information you give us

  • Account details: your name, email address and password. If you sign in with Google, we receive your name, email address and Google account identifier from Google. We do not receive your Google password.
  • Profile details (optional): a profile photo and your country.
  • Club information: the clubs you create or join, your role, and any committee posts you hold.
  • Membership profile (optional): details you or your club's officials add to your membership in a club. These are your phone number, date of birth, physical address, a membership or member code, and a next of kin's name, contact and relationship. Clubs use these for their own records, and your phone number may be used for SMS notifications.
  • Financial records you or your club enter:
    • contributions (shares and savings), loans and repayments, guarantees, expenses, investments, interest payouts and financial periods;
    • payment submissions: the amount, date, payment method, reference, and the proof you attach (a photo, a PDF, or pasted text such as a mobile-money SMS).
  • Club content: documents (such as a constitution, bylaws, agreements and minutes), meeting records, attendance, votes, opportunities, receipts, club logos, and the club's bank account and mobile money details.
  • Community posts: posts, photos, replies, reactions and reports you make in the Ffeeza community feed.
  • Messages to the assistant: the questions and instructions you type into the Ffeeza assistant.
  • Support messages: anything you send us by email.

Information collected automatically

  • Device and notification information: a push-notification token for your device and its platform (Android, iOS or web), so we can send you notifications.
  • Notification records: which notifications were sent to you, by which channel (push, SMS or email), and whether they were delivered.
  • Service and security logs: technical information our servers record when you use the service, such as IP address, request times, errors and app version. We use these to keep the service working and secure.
  • Assistant usage records: when you use the assistant, we record the steps it took (for example, which kind of information it looked up), timings, token usage and errors, so we can operate, bill and improve it.

Device permissions

  • Camera: used only when you choose to scan a club's QR code to join it, or to take a photo to upload.
  • Photos and files: used only when you choose a photo or document to upload, such as a profile photo, club logo, payment proof, receipt, document or community post photo.

We do not access your contacts, location or microphone. We do not read your SMS messages; payment text is included only if you paste it yourself.

2. How we use your information

We use your information to:

  • create and run your account and sign you in;
  • run your clubs: keep their records, calculate balances, shares, loans, repayments and year-end interest, and show each member what they're allowed to see;
  • let treasurers and committee members confirm payments and update the records;
  • send notifications you have not turned off, such as loan reminders, meeting reminders and payment updates;
  • run the community feed;
  • provide the assistant (see section 4);
  • provide support, respond to requests, and keep the service secure, including preventing fraud and abuse;
  • meet our legal obligations.

We do not sell your personal information, and we do not use it for third-party advertising.

3. Who can see your information

  • Your clubs:
    • Members of a club see the club's information according to its settings and their role.
    • By default, a plain member sees only their own balances. Club committee members (such as the treasurer or chairperson) can see every member's records.
    • Every member can see club-wide totals, which do not name anyone.
    • A club's admins can choose to make member finances visible to all members.
  • Payment proof: visible only to you and to the people in your club who confirm payments.
  • Club bank details: the accounts and mobile money numbers a club is paid into are visible to all its members. Only the club's committee can change them.
  • Community feed: posts and replies are visible to other Ffeeza users who can see the feed. Some posts may be limited to users in a particular country.
  • Profile photo: visible wherever your name appears in Ffeeza.

4. The Ffeeza assistant

The assistant answers questions and carries out tasks using your Ffeeza information.

  • When you use it, your messages and the information it needs to answer are sent to an AI model provider that processes them on our behalf. That information includes club records you are allowed to see. The provider returns the reply.
  • The assistant acts only with your account's permissions. Anything that changes your records asks for your approval first.
  • Your chat history is stored on your device. Usage records are kept on our servers as described in section 1.
  • Do not enter information in the assistant that you do not want processed this way.

5. Service providers we share information with

We share information only with service providers that help us run Ffeeza, and only as needed for their service:

  • hosting and storage of our servers, databases and uploaded files;
  • AI model providers, for the assistant;
  • notification services:
    • Google Firebase Cloud Messaging and Apple Push Notification service for push notifications;
    • SMS and email delivery providers for SMS and email notifications;
  • Google, if you choose to sign in with Google;
  • monitoring tools, used to keep the service reliable.

We may also disclose information if required by law, to protect the rights, safety or property of our users or others, or as part of a merger or transfer of our business. In a transfer, this policy would continue to apply to your information.

6. How we protect your information

  • Information is sent over encrypted connections (HTTPS).
  • Uploaded files are stored privately. Documents, receipts and payment proofs are opened only through short-lived links given to people allowed to see them.
  • Access to records is controlled by club membership and role.
  • No method of storage or transmission is completely secure, but we work to protect your information and to fix problems quickly.

7. How long we keep information

  • Account information: kept while your account is active.
  • Club financial records: these belong to the club as well as to you. When you leave a club or delete your account, the club may keep the records needed for its accounts, such as contributions, loans and repayments. In those records, your account details are removed or anonymised where possible.
  • Service, security and usage logs: kept for a limited period and then deleted or anonymised.
  • Legal holds: we may keep information for longer where the law requires it, or to resolve disputes and enforce our agreements.

8. Deleting your account

You can ask us to delete your account and personal information in either of two ways:

  • In the app: go to Profile → Delete account and confirm.
  • By email: send a request to ffeeza@bodapro.app from the email address on your account, with the subject "Delete my account". We may ask you to confirm the request.

When your account is deleted:

  • your profile, photo, sign-in details, device tokens and notification preferences are deleted;
  • your community posts and replies are deleted or anonymised;
  • financial records your clubs need are kept in anonymised form, as described in section 7.

We complete deletion requests within 30 days. If you are the only admin of a club, we may ask you to hand the club over to another member first.

9. Your rights and choices

You can:

  • view and update your profile in the app;
  • change your profile photo or remove it;
  • turn notifications on or off for each club and channel (Profile → Notifications);
  • leave a club;
  • ask us for a copy of your personal information, or to correct or delete it, by emailing ffeeza@bodapro.app.

Depending on where you live, you may have further rights under data protection law, such as Uganda's Data Protection and Privacy Act, 2019. These can include the right to object to or restrict processing, and the right to complain to a data protection authority. Contact us to use them.

10. Children

Ffeeza is not intended for anyone under 18, and we do not knowingly collect information from children. If you believe a child has given us information, contact us and we will delete it.

11. Changes to this policy

We may update this policy. When we make significant changes, we will update the effective date above and let you know in the app or by email.

Part 2: Terms of Use

1. Accepting these terms

By creating an account or using Ffeeza, you agree to these Terms of Use and the Privacy Policy above. If you do not agree, do not use Ffeeza.

2. What Ffeeza is, and is not

  • What it is: Ffeeza is a record-keeping and coordination tool for clubs and savings groups.
  • What it is not:
    • Ffeeza is not a bank, lender, investment adviser, deposit-taking institution or payment service.
    • We do not hold, move or guarantee anyone's money. Payments between members and clubs happen outside Ffeeza, and Ffeeza records them.
    • Clubs are responsible for their own decisions, rules, money and compliance with the laws that apply to them.
  • Calculated figures: figures shown in Ffeeza (balances, shares, interest and loan schedules) are calculated from the records entered. They are only as accurate as those records, and clubs should check them.
  • The assistant can make mistakes. Check important information before relying on it.

3. Your account

  • You must be at least 18 and give accurate information.
  • Keep your password safe. You are responsible for activity on your account.
  • Tell us at ffeeza@bodapro.app if you think your account has been misused.

4. Clubs and roles

  • Creating a club: a club's creator and admins set it up, invite members and assign committee posts.
  • Responsibility for records: club admins and treasurers are responsible for the records they enter and the payments they confirm.
  • Your choice to join: joining a club means its members, according to the club's settings and roles, can see your membership and the records described in the Privacy Policy.

5. Acceptable use

You agree not to:

  • enter false records or misuse the service to deceive club members or anyone else;
  • upload content that is unlawful, abusive, hateful, or sexually explicit, that infringes someone else's rights, or that contains other people's personal information without permission;
  • post spam or advertising in the community feed;
  • try to access accounts, clubs or data you are not authorised to see;
  • interfere with, overload or reverse-engineer the service;
  • use Ffeeza for money laundering, fraud or any other illegal activity.

We may remove content that breaks these terms. We may also suspend or close accounts that break them.

6. Your content

  • Ownership: you keep ownership of the content you upload.
  • Licence to us: you give us permission to store, process and display it as needed to run Ffeeza for you and your clubs.
  • Feed posts: you are responsible for what you post. Community posts can be reported by other users and reviewed by us.

7. Availability and changes

We work to keep Ffeeza available, but we do not guarantee it will always be available or error-free. We may change, add or remove features. Some features may become paid in the future; if so, we will tell you before you are charged.

8. Ending your use

  • You: you can stop using Ffeeza at any time and delete your account as described in the Privacy Policy.
  • Us: we may suspend or end your access if you break these terms or if required by law.

9. Liability

  • As is: to the extent the law allows, Ffeeza is provided "as is".
  • What we are not liable for:
    • losses arising from club decisions, records entered by users, or payments made outside Ffeeza;
    • indirect or consequential losses.
  • Your legal rights: nothing in these terms limits any rights you have that cannot be limited by law.

10. Governing law

These terms are governed by the laws of Uganda, unless the law where you live requires otherwise.

11. Changes to these terms

We may update these terms. If we make significant changes, we will update the effective date and let you know. Continuing to use Ffeeza after a change means you accept the updated terms.

12. Contact

Ffeeza by BodaPro Email: ffeeza@bodapro.app